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[MESSAGE JSNF-285-09]

APPROVED Minutes of the August 5, 2014 Meeting of the Asharoken Board of Trustees

 Incorporated Village of Asharoken

Board of Trustees Regular Meeting

Held on Tuesday

August 5th, 2014 7:30 P.M Organizational Meeting

At the Northport Power Plant

Approximate Attendance (27)

                                                                               

                                                                               

Officers Present:

Greg Letica, Mayor

Pam Pierce, Deputy Mayor

Melvin Ettinger, Trustee

Laura Burke, Trustee

Ian Jablonski, Trustee

 

Officials & Appointees Present:

Nancy Rittenhouse, Village Clerk

Bruce Migatz, Village Attorney

Emily Hayes, Treasurer

Ray Mahdesian, Officer- in- Charge

Barry Bradley, Sanitation Operator

Doug Adil, Superintendent of Buildings

Marty Cohen, Conservation of the Environment

 

The Pledge of Allegiance was said.

Proof of publication was made.

 

Trustee Ettinger made a motion to approve the regular board minutes for July 1st, 2014, seconded by Trustee Jablonski.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayors Report:

Mayor Letica reported, “that the July 4th celebration, which had to be postponed to July 5th due to inclement weather, went off without a hitch.  The 5th was a glorious day capped off by a spectacular fireworks display.  The village owes thanks to Police Commissioner Mel Ettinger, Officer in Charge Ray Mahdesian, the Asharoken Police Department, Martin Hakker and Harbormaster Joe Afftrunti for the great job they did moving the celebration to the 5th on very short notice.

On July 25th the village opened eleven bids for the construction of village hall.  The bids ranged from $1,164,950 to $1,957,440.  The bids were evaluated by the Village Hall reconstruction committee and their recommendation is to reject all of the bids and re-bid the project. Pending board rejection of the bids this evening, the new bid will include more alternates in an effort to get a better value for the village.  The new bid opening is expected in mid September.

The village is working on the draft public access plan. I have asked Deputy Mayor Pierce to research both the amount of parking and the usage of our local town and Northport public beaches.  This data should help the village justify its draft plan.  Several residents have asked me if the village has specifically identified the remaining two access points and the answer is no.  In the draft plan only general locations are required and the village will be guided by the general locations provided by the ACOE. I had a productive conversation with former Trustee John Elefante about the beach restoration.  He asked whether the beach would be subject to NYS Health Department bathing beach regulations. I have asked the DEC to look into this. I also had a discussion with an attorney from the DEC who is going to look into the insurance implications of the public access.  The village was asked by the DEC to have a draft public access plan ready by August 1.  This request was unrealistic as the time frame was too short.  As a reminder it took the ACOE/DEC two months to tell us how wide the access strips.  I communicated with the DEC and informed them that September will be a more realistic completion time. They had no objections to this.   In response to another resident’s question our submission of the draft public access plan in September will not delay the project.  Finally, on August 1 I attended a presentation by Andy Mendelsohn to the ACOE and DEC regarding his concern about groins and other issues with the beach restoration.  Andy Mendelsohn gave a very thoughtful and well researched talk which was very well received with by the corps.  His takeaway message was that the ACOE should add on-site research to their computer modeling to determine the most likely design to succeed.

In July the village completed the first major road re-paving in many years.  Asharoken Avenue was milled and repaved from the Bevin Road intersection up the hill to the village property line.  The proper pitching of the road now allows water coming down the hill to enter the top catch basin which was previously bypassed.  The re-pitched road, along with the curbing change last fall, allows all four of the catch basins to collect water for the first time. I would like to thank Nick DeSantis whom the village hired to engineer and supervise the paving for doing an excellent job.  The cost of the paving is fully covered by CHIPS.  The giant puddle that used to form at the corner of Asharoken Avenue and Bevin Road has been eliminated. The entire length of Asharoken Avenue was also re-striped.

Finally, I would like to announce the resignation of Murray Schwartz who has served for many years as Acting Village Justice.  Judge Schwartz was always at ready to fill in for the judge and his Saturday morning arraignments were legendary.  Not only would you find out what you were charged with, but you got a full lesson in what being arraigned meant.  Judge Schwartz has been an exemplary village volunteer who always did whatever was needed to make our Village Court the best it could be.  Thank you for your service and best wishes in the years ahead.  Pending approval of the Board of Trustees our new acting justice will be Stan Somer”.

 

Trustees:

Deputy Mayor Pierce reported that she conducted research in photography for our beach access plan and met with Mayor Letica and Bob Allen with National Grid.  She attended a Town of Huntington LIPA update meeting regarding the tax certiorari; the town received a favorable ruling regarding information necessary for the assessment for the power plant.  She attended the presentation by Mr. Andy Mendelshon to the NYSDEC and ACOE and she noted that it was very well done and informative.  He mostly concentrated on the use of groins in our beach restoration project.  She noted that she reviewed the vouchers for the month of July and the village hall project bids.

 

Trustee Ettinger reported that July was a busy month for the elected officials and the police department.  He actively participated with the police on both July 4th and July 5th.  He noted that the fireworks were postponed to July 5th.  Many logistical adjustments were made to ensure that the village had the proper man power and coverage for the fireworks event. He thanked Officer-in-Charge Ray Mahdesian and the entire police department.  He noted that he attended the memorial service for former Mayor William Kelly.  On July 7th he attended the pre-bid meeting at the Village Hall. On July 17th he was involved with the police matters on an incident that had occurred in our village.  On July 25th he attended the Village Hall bid opening.  On July 30th he attended the Village Hall committee meeting. He reviewed the minutes and vouchers.

 

Trustee Burke reported that she reviewed the last month’s minutes, the July vouchers and the Village Hall bids for the Village Hall project.  She reviewed the engineer proposal for the project near Bevin Road and Asharoken Avenue.  She worked on and reviewed a sanitation back-up plan for the Sanitation Department.

 

Trustee Jablonski reported that he continued to work on the Multi-Modal shoulder project near Bevin Road and Asharoken Avenue.  He had several discussions with the engineer and will be getting draft plans and cost estimates from the contractor for this project.  He noted that he reviewed the vouchers for this month and reviewed the Village hall bids and the July minutes.

 

Mayor Letica pointed out that he sent a letter to Senator Schumer and Congressman Israel asking if they could contact the ACOE to discuss creating a private buffer zone on the beach.  Our attorney Bruce Migatz pointed out to the NYSDEC and ACOE earlier this year that there is a tremendous public benefit of this project which is to protect the main and only roadway.  If the objective is to protect the roadway then Asharoken Beach must be restored to accomplish that.  There is a public benefit not just to protect the homes but to protect the main roadway. 

Mayor Letica pointed out in his letter to Senator Schumer and Congressman Israel to explore the possibility of using the benefit arising from protecting the roadway to accommodate the needs of the residences and property owners of Asharoken and the needs of the public as well.

 

Village Attorney:  Bruce Migatz reported on the Holmes/Wurzel Article 78.  The court rendered a decision on the Zoning Board’s motion to dismiss on the procedural ground. The court did deny that motion; the case will either be appealed or submitted on the merits to the court.  No decision on the merits has been made.  The village attorney will discuss, with the Zoning Board.

 

The Zoning Board met on July 21st.  The only application heard was for Craine/Verdone. The matter was adjourned until September 15th with the expectation that the application will be decided at that time.  The Zoning Board directed the village attorney to prepare a draft decision, subject to certain decisions.

 

The Planning Board had its site inspection on July 12th regarding two Duck Island Sub-divisions.  He noted we are waiting more detail plans to be submitted.

 

Treasurer: Treasurer Emily Hayes reported that the total amount of vouchers for the month of July was $110,048.52. A separate resolution to approve the vouchers and related budget transfers will be made. Included in the vouchers for the month are payments of $68,032.36 for the highway repairs and re-striping the roadway.  The outstanding real estate taxes as of 7/31/2014 are $37,466.28 which is approximately $3800 higher than last year at this time.

 

Officer-In- Charge:  Officer-In-Charge Ray Mahdesian reported on an incident that occurred in the village on July 17th.  He noted that the Suffolk County detectives are investing several car thefts.  An abandoned stolen tractor truck from Lindenhurst was found near Bevin Road.  In addition two juveniles were arrested for damaging mail boxes in the early hours on July 21st

 

Sanitation: Sanitation Operator Barry Bradley reported on Big Blue which is running well.  Trash pick-up was 39.10 tons, Co-mingle was 4.64tons and News and Cardboard was 4.06 tons, totaling 47.80 tons.

 

Superintendent of Buildings: Doug Adil reported on 8 reviews and inspections for the month of July.  He reviewed plans for the construction of a new dock and investigated a complaint for an above ground swimming pool, which he noted has been removed.  He reviewed the bid packages for Village Hall. 

 

Conservation of the Environment: Marty Cohen reported that the contract for the “Quick Start Arbor Day grant of $1000 was received.  It is currently being reviewed as to form by the Village Attorney.  Marty indicated that he will keep everyone informed of the Arbor Day program once it is finalized.

Mayor Letica pointed out that a seal was located on Asharoken Beach approximately a week ago, and the Osprey babies will be flying shortly.

 

Village Clerk Nancy Rittenhouse presented the Bids for the Village Hall project to the Board of Trustees.  Mayor Letica pointed out to the board the Village Hall Reconstruction Committee met and recommended that the Board reject all bids and rebid by including additional alternates in the revised bid package.

 

Resolution (2014-114) Be It Resolved that the Village Board authorize the Village Clerk to reject all bids that the village received on July 25th, 2014 for the purposes of reconstructing Village Hall.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolutions & Appointments:

Resolution (2014-77) Be It Resolved that the Village Board does hereby approve the amendment to the local law Chapter 125 of the Village Code entitled “Zoning”.

Mayor Letica pointed out that the village received a letter from the Suffolk County Planning Commission noting that the matter is for local determination and finds that there is no apparent impact.

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-78) Be It Resolved that the Village Board does hereby approve the application fee to remain at $250 for a Special Use Accessory permit and the renewal fee to go from $100 to $0.

Motion was made by Mayor Letica, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-79) Whereas, Village of Asharoken, with the assistance from Office of Emergency Management, has gathered information and prepared the Hazard Mitigation Plan; and

WHEREAS, the Hazard Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and

 WHEREAS, Village of Asharoken is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and

WHEREAS, Village of Asharoken has reviewed the Plan and affirms that the Plan will be updated no less than every five years;

NOW THEREFORE, BE IT RESOLVED BY the Board of Trustees that the Village of Asharoken adopts the Suffolk County Hazard Mitigation Plan as this jurisdiction’s Natural Hazard Mitigation Plan, and resolves to execute the actions in the Plan.

 

Motion was made by Deputy Mayor Pierce, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-80) Be It Resolved, that the Village Board does hereby approve the change order totaling $14,599.25 from Posillico for the additional asphalt of 132 tons and 1121 sy of mill work and the transfer and payment of $14,599.25 from the Highway Reserve Money Market Special Reserve Account #5059 to the Money Market Account #5018 (Resolution 2014-51 approved the previous amount of $46,703.75 for a total cost of $61,303.00)

 

Motion was made by Mayor Letica, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-81) Be It Resolved, that the Village Board does hereby approve the adjustment to the fiscal budget for year end 5/31/2015 to increase the Consolidated Highway Aid (CHIPS) A3501.000 for $66,315.50 and reduce the Start up Income account A1000.000 by $46,703.75 and increase the Highway Repairs/State Aid CHIPS account A5110.451 by $19,611.75.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-82) Be it Resolved, that the Village Board does hereby approve the creation of a Capital Fund Account (Fund H)for the purpose of constructing of a new Village Hall/Police Station.

 

Motion was made by Trustee Ettinger, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-83) Be It Resolved, that the Village Board approves the budget transfers for the month of July 2014.

 

Motion was made by Deputy Mayor Pierce, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-84) Be It Resolved, that the Village Board does hereby approve the vouchers for the month of July 2014 in the amount of $110,048.52.

 

Motion was made by Trustee Jablonski, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-85) Be It Resolved, that the Village Board does hereby authorize the Mayor to sign the 2013-14 Urban and Community Forestry Grant –Round 12 contract number T305132, subject to Village Attorney’s review as to form.

 

Motion was made by Trustee Ettinger, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-86) Be It Resolved that any Residency Requirement for compensated appointees Village Clerk, Treasurer, Deputy Village Clerk, Election Inspectors, Historians, and employees is waived.

Motion was made by Trustee Ettinger, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-87) Be It Resolved that the Mayor of the Village of Asharoken does hereby appoint Nancy Rittenhouse as the Village Clerk for the Village of Asharoken for a two year term to end July 2016 at an annual rate of $55,000 plus usual benefits, subject to board approval.

Motion was made by Trustee Jablonski, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-88) Be It Resolved that the Mayor does hereby appoint Treasurer, Emily Hayes for a one year term to end July 2015 at an annual rate of $17,000, subject to Board approval.

Motion was made by Trustee Ettinger, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-89) Be It Resolved that the Mayor does hereby appoint Superintendent of Buildings, Doug Adil to a one year term to end July 2015 at an annual rate of $20,000, subject to Board approval.

Motion was made by Trustee Jablonski, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-90) Be it Resolved that the Mayor does hereby appoint Assessor, Paul Wotzak to a one year term to end July 2015 at an hourly rate of $50.00, pursuant to the terms and conditions of the contract, subject to Board approval.

Motion was made by Trustee Ettinger, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-91) Be It Resolved, that the Mayor does hereby appoint Bruce W. Migatz as Village Attorney for a one year term to end July 2015 at an annual retainer of $30,000 payable in equal monthly amounts of $2500.00, for general legal advise per retainer agreement. Other legal services other than litigation actions and proceedings will be billed on an hourly basis of $250.00, plus out-of-pocket expenses incurred on behalf of the Village, litigation actions and proceedings will be billed on an hourly basis, at a rate of $300.00 per hour, plus out-of –pocket expenses incurred on behalf of the Village, subject to Board approval.

 

Motion was made by Deputy Mayor Pierce, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-92) Be It Resolved, that the Mayor of the Village of Asharoken, does hereby appoint Laure Nolan as Village Special Assistant District Attorney for the Village of Asharoken at an hourly rate of $200.00, subject to Board approval.

Motion was made by Deputy Mayor Pierce, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-93) Be It Resolved, that the Mayor of the Village of Asharoken, does hereby appoint Raymond Mahdesian as Officer-in-Charge of the Asharoken Police Department at an hourly rate of $55.00 and a maximum salary of $74,000 a year for a one year term to end July 2015, subject to Board approval.

Motion was made by Trustee Ettinger, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-94) Be It Resolved, that the Mayor does hereby appoint Scott Coyne, MD as police surgeon for the Village of Asharoken’s Police Department in order to provide Emergency Medical Services for a one year term to end July 2015, subject to Board approval.

 

Motion was made by Trustee Ettinger, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 

Resolution (2014-95) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Village Hall Expansion Committee, Melvin Ettinger, Doug Adil, Richard Pandolfi, Raymond Mahdesian and Nancy Rittenhouse for a one year term to end July 2015, subject to Board approval.

 

Motion was made by Trustee Jablonski, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 

Resolution (2014-96) Be It Resolved that the Mayor does hereby appoint the following uncompensated individuals to the following positions for a one year term to end July 2015, subject to board approval.

a.       Melvin Ettinger as Police Commissioner

b.       Pam Pierce as Deputy Mayor

c.       Nancy Rittenhouse as Records Access Superintendent

d.       Avrum Golub as Storm Water Superintendent

e.       Joseph Affrunti as Harbormaster

f.        Barry Bradley and Bill Rasich as Deputy Harbormaster’s

g.       Bill Rasich as Emergency Planning Manager

h.       Cathy Zimmerman as a member of the Beach Clean-up committee

i.         Debbie Masterson as a member of the Beach Clean-up committee

j.         Michele Tilleli as a member of the Beach Clean-up committee

k.       Steve Silverman as the Village Photographer

l.         Stan Somer as Acting Village Justice

m.    Ed Carr as Historian

n.       Martin Hakker as Fireworks Coordinator

o.       Joan Hauser as Newsletter Editor

p.       Joseph Affrunti as Fireworks Safety Officer for the July 4th 2015 event.

 

Motion was made by Trustee Jablonski, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 

Resolution (2014-97) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Zoning Board of appeals, subject to board approval:

a.       Russell Matthews as Chairperson of the Zoning Board of Appeals for a one year term to end 7/1/2015.

b.       Tracy Aboff as a member of the Zoning Board of Appeals for a five year term to end 7/1/2019.

c.       Jim Izzo as an Ad Hoc member of the Zoning Board of Appeals for a one year term to end 7/1/2015.

 

Motion was made by Trustee Ettinger, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-98) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Planning Board, subject to board approval;

a.       Patrick Cleary as Chairperson of the Planning Board for a one year term to end 7/1/2015.

b.       Patrick Cleary as a member of the Planning Board for a five year term to end 7/1/2019.

 

Motion was made by Deputy Mayor Pierce, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-99) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Board of Conservation of the Environment Committee,  Marty Cohen as Chairperson, Rita Rover, Michele Tilleli, Margaret Cleary, and Catherine Wallack as members for a one year term to end 7/2015, subject to board approval.

 

Motion was made by Trustee Ettinger, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-100) Be It Resolved that the Mayor does hereby appoint the following uncompensated individuals to the Duck Island Harbor Dredging Committee, Jean Bonawandt as chairperson, Doug Whitcomb, Joseph Affrunti, Craig Bonawandt, and Ian Jablonski for a one year term to end July 2015.

Motion was made by Trustee Ettinger, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2014-101) Be It Resolved, that the Village Board does hereby approve a rate of $15.00 an hour for individuals who work as an “as needed” basis and that are posted to the “clerk non-employee” account A1410.499.

 

Motion was made by Mayor Letica, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-102) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Environmental Review Board, Douglas Vaughn and Michael Elsas, subject to Board approval.

 

Motion was made by Deputy Mayor Pierce, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2014-103) Be It Resolved that the Mayor does hereby appoint the following uncompensated individuals to the Deer Committee, Catherine Wallack and Barbara Johnson for a one year term to end July 2015, subject to Board approval.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-104) Be It Resolved, that the Village Board does hereby designate the following banks as the official depository banks for the Village.

a.       Peoples United Bank

b.       First National Bank of Long Island

c.       Capital One Bank

d.       TD Bank

e.       Bank of America

 

Motion was made by Mayor Letica, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-105) Be It Resolved, that the Village Board does hereby designate the official newspaper of record for the Village to be (The Observer).

 

Motion was made by Mayor Letica, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-106) Be It Resolved, that the Village Board, does hereby approve the mileage reimbursement rate for the Village officials and employees to be consistent with IRS Business mileage rate guidelines as periodically published by the IRS.

 

Motion was made by Mayor Letica, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-107) Be It Resolved, that the Village Board, does hereby approve the authorization for the Village Treasurer and/or Village Clerk to transfer funds from the main Money Market Account to the General checking account in order to pay monthly vouchers approved by the Board of Trustees and payroll account in order to pay bi-monthly payroll.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Amended resolution per resident’s request to include delivery of notifications via email.

Resolution (2014-108) Be It Resolved, that the Village Board, does hereby approve the following method for an “Emergency& Special Meeting that has not been scheduled on the “monthly & special meeting calendar, email the paper of record and local newspapers with date and time of Emergency or Special Meeting, contact the entire Board of Trustees, post emergency meeting on door and outside board, post to the website home page and send notification out via e-mail.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica

                               

Resolution (2014-109) Be  It Resolved, that the Village Board, does hereby amend the fiscal budget 5/31/2015 to transfer $17,000 from (A1325.401) Contractual Treasurer to (A1325.100) Treasurer Personnel and $20,000 from (A1440.401) Engineer Contractual to (A1440.100) Engineer Personnel.

 

Motion was made by Mayor Letica, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-110) Be It Resolved, that the Village Board does hereby authorize the Mayor to sign the contract with E-Z Cesspool for removal of debris from catch basins, the total amount of the contract is for $3750.00, Village Attorney has reviewed as to form.

 

Motion was made by Trustee Jablonski, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-111) Be It Resolved, that the Village Board, does hereby authorize the Mayor to sign the contract with Newport Engineering, P.C. for the Shoulder project on Asharoken Avenue & Bevin Road for engineer services not to exceed $9500.00, subject to Village Attorney’s review as to form.

 

Motion was made by Trustee Jablonski, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-112) Be It Resolved, that the Village Board does hereby authorize the surveying services from Paul Ruzenski for the shoulder project on Asharoken Avenue & Bevin Road not to exceed $2200.00 to determine the Asharoken boundary line.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Resolution (2014-113) Be It Resolved, that the Village Board does hereby approve the tent permit for the Irving residence at 140 Asharoken Avenue for the time period of August 22nd, 2014 to August 24, 2014.

 

Motion was made by Mayor Letica, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                    

 

Mayor Letica opened up the meeting for public session.

During public session, 24 questions, comments and objections were presented.

1.       Question on resolution 2014-82 setting up Fund H.

2.       Objection on resolution on 2014-95, that three of the five people are employees and two are non residents and apparently do not pay taxes.

3.       Objection was made on resolution 2014-97 objecting to a non-county resident appointed as chairperson and member of the Zoning Board, who is a part-time resident.

4.       Clarification was asked on the Holmes/Wurzel matter. The Village Attorney repeated a portion of his report to the board of Trustees.

5.       Question on re-bidding the bid package with more alternates.

6.       Question on resolution 2014-108 resident recommended that the resolution include email notifications.

7.       Comment on alternates for the Village Hall project and how it could affect the quality.

8.       Question on the appointed assessor Paul Wotzak.

9.       Question on the Building Inspectors report, about the above ground pool.

10.   Question on Lobster Way and on the Building Inspectors report format.

11.   Comment was made about the space of the new Village Hall.

12.   Question about inflatable pools.

13.   Comment about the Verizon pole that has been installed to protect the Verizon box.

14.   Comment on individuals near the seawall.

15.   Comment on the Beach Restoration Project and the replenishment process.

16.   Comment on the Beach Restoration Project and public access.

17.   Comment was made on rules that can be included in the public access plan.

18.   Question on the feasibility study, Mayor Letica noted that at that time the Board approved to accept the funding from the ACOE to pay for the rest of the Feasibility Study.

19.   Question on the Beach Restoration Project and Westhampton Dunes.

20.   Question on jurisdictional control.

21.   Question on using the beach and boaters. 

22.   Comment was made on enforcement.

23.   Comment on the length of the restored beach.

24.   Question on access points.

 

Mayor Letica made a motion to go out of public session, seconded by Trustee Ettinger.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica made a motion to adjourn the meeting, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

                The August 5th, 2014 Board meeting of the Board of Trustees was adjourned at approximately 9:15 pm.         

Signed: _____________________________________________

                Nancy Rittenhouse, Village Clerk