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[MESSAGE JSNF-285-09]

APPROVED Minutes of the July 7, 2015 Organizational Meeting of the Asharoken Board of Trustees

 Incorporated Village of Asharoken

Board of Trustees Regular Organizational Meeting

          Tuesday July 7th, 2015 7:30pm

             At the Northport Power Plant

Approximate Attendance (61)

                                                                               

                                                                                                               

Officers Present:                                                         

Greg Letica, Mayor

Pam Pierce, Deputy Mayor

Melvin Ettinger, Trustee

Laura Burke, Trustee

Ian Jablonski, Trustee

 

Officials & Appointees Present:

Nancy Rittenhouse, Village Clerk

Bruce Migatz, Village Attorney

Emily Hayes, Treasurer

Doug Adil, Superintendent of Buildings

Raymond Mahdesian, Officer-in-Charge

Marty Cohen, Conservation of the Environment

Avrum Golub, Stormwater Superintendent

Joe Affrunti, Harbormaster

William Raisch, Emergency Manger

 

The Pledge of Allegiance was said.

Proof of publication was made.

 

Trustee Ettinger made a motion to approve the regular board minutes for June 2, 2015 seconded by Deputy Mayor Pierce.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Trustee Ettinger made a motion to approve the regular board minutes for June 23, 2015 seconded by Deputy Mayor Pierce.

 

Trustee Jablonski                                            Abstain

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayors Report:

Mayor Letica reported, “We had a great Fourth of July, we had spectacular fireworks and the weather cleared up for the bon fires.  I want to thank Martin Hakker who is our go between person, between us and Grucci Fireworks.  He did a fantastic job; the fireworks were probably one of the best fireworks shows we have ever had.  I also want to thank the people who devote their entire day from 8am until the traffic clears up around midnight; and that is police commissioner, Mel Ettinger, Officer-in-Charge Ray Mahdesian, the entire Asharoken police department, Northport police department, the Suffolk Sheriff’s department, and our safety officer, Joe Affrunti.  They are around for approximately 16 hours and what they do shows in the sense that absolutely nothing goes wrong and it is a phenomenal effort on their part.

The bulk of the month was spent working on the Asharoken Storm Damage Reduction Project, on the June 5th met with the ACOE and NYSDEC, on June 23rd we met with Henry Bokuenewicz, professor of Oceanography at Stony Brook University, I met with the Board of Trustees to review the proposed plans from the ACOE.  On June 26th I spoke with Congressman Israel urging him to try to work with the ACOE to recognize the fact that the public access component of our beach restoration should be protecting the road not public access to the beach, he indicating that he is working on it.  On June 30th we had a special meeting with the ACOE and NYSDEC they reviewed the entire project as to the current status, and answered questions from the board and written questions from the residents that were previously submitted.  Finally I represented the village of Asharoken in the annual Eaton’s Neck Fire Department Fourth of July parade.”

Trustees:

Deputy Mayor Pierce she thanked the police department and commissioner Ettinger and everyone involved for the fourth of July and thanked them for their hard work.  She reported that she and Mayor Letica had a meeting with the ACOE and NYSDEC earlier in the month.  She attended both work sessions for the month of June.  Subsequent to the June 30th meeting, she did a site inspection with Congressman Israel’s Washington aide Elizabeth Murray and ACOE representative Gene Brickman.  On June 26th she and Trustee Burke and met with Supervisor Petrone to review the IMA for the parking at the Sound view boat ramp and also updated him on our project.  She reviewed the minutes, vouchers and TSP (tentatively selected plan).

 

Trustee Ettinger reported on the progress of the village hall project for June.  He noted that the rough plumbing was completed, and the main waterline installed. The tyvek was installed as well as the most of the siding.  All the external doors, interior wiring, and most of the duck work for the HVAC was installed.  The spray foam insulation on the main floor walls and batt insulation in the first floor ceiling and second floor rafters is being completed.  The entire interior is being sheet rocked. The next items will be spackling and taping and installing all theinterior doors and spray foam the crawl space.  He noted that in July the HVAC will be complete and continues to have a good relationship with the general contractor.  He noted that he was involved with the police department on July Fourth and pointed out that Officer-in-Charge Ray Mahdesian spends an entire month planning the details of the fireworks event to ensure that it runs smoothly.  He personally thanked Ray and all the officers for a spectacular day.  He noted that he reviewed the minutes for both the regular & work session meetings.  He attended the court session held on June 18th and reviewed the vouchers and minutes for the month of June.

 

Trustee Burke reported that on June 5th she represented the village in a deer management meeting at supervisors Petrone office, attending were members of the DEC, Senator Marcellino, the Humane Hunters for Deer, Eaton’s Neck Harbor Corp, and town attorneys.  The town attorney reported on a recent conference she attended and noted that deer management needs time, money, and commitment and can take up to twenty years to control the deer population.  Tools that could be used together are sterilization, contraception, planting deer resistant plants and lowering speed limits to reduce the amount of car accidents.  The Eaton’s Harbor Corp is asking that the town amend the town of Huntington chapter 109 of the town code to remove the term “Long Bow” from the definition of firearms so members of the community can proceed to hunt on their property should they desire.  She noted that this may be on the agenda at the next town board meeting.  On June 26th she attended a meeting with Supervisor Petrone and attended the presentation on June 30th by NYSDEC and ACOE.  She reviewed the minutes, vouchers for the month of June, and questions from residents on the ASDRP.  She also noted that she studied the ASDRP plan. 

 

Trustee Jablonski reported that he reviewed the minutes, vouchers for the month of June.  He reviewed the questions from residents on the ASDRP.  He attended the June 30th presentation by the ACOE and NYSDEC.

 

 Village Attorney:  Bruce Migatz noted that the zoning board did not meet in June.  They will meet on July 20th.  The planning board did not meet in June.  Duck Island Corp filed in June their formal application for a sub-division, which is on file.  The formal application has been sent to the village’s consultant VHB Engineering and they will review it and make comments.  The Planning Board will schedule a hearing on this application.

 

Officer-In- Charge:   Officer-In-Charge Ray Mahdesian reported on two accidents this month, one involved a deer and the other involved an intoxicated driver.  The usual police department preparations for the Fourth of July celebration have been completed.  He noted that 59 water ski permits were issued so far this year.   

 

Treasurer: Treasurer Emily Hayes reported that the total amount of vouchers for the month of June was $51,400.80.  Included in the vouchers was a bill for $8,500 for the barge for the fireworks and tax grievance refunds of $5,650.47.

 

Emergency Manager:  Bill Raisch, reported that hurricane season is around June 1st through approximately November 1st.  El Nino an ocean atmosphere system will be present this year especially in the tropical Pacific.   

 

Superintendent of Buildings: Doug Adil reported on sixteen inspections for the month of June.  He noted that he reviewed a home owner’s application to install A/C unit in the side yard, and issued a letter of denial.  He inspected work in progress at a property on Asharoken Avenue where the owner removed pavers and replaced with bluestone, the village requested drywells to accommodate any run-off.  He reviewed elevation certificate on Bevin East.

 

Conservation of the Environment:  Nothing to report.

 

Harbormaster:  Joe Affrunti, reported minor repairs to the police boat.

 

Old Business:

1.       ASDRP:  Mayor Letica reported that when they met with the ACOE and NYSDEC on June 30th they asked us to respond back to them on a preference as to which of the plans the board would prefer to go forward with. The board members discussed the several plan options.  Mayor Letica noted that we have to recommend a preference for a plan by the village; the preference doesn’t bind us to any of these plans and are open to public hearings and comment.

 

Mayor Letica made a motion, that in order to move the beach restoration project forward the board prefers alternative (1) one, if and when they ultimately decide to adopt the beach restoration program, seconded by Trustee Ettinger.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

2.       Asharoken Avenue second phase (paving project), reported on the work for the second phase of the paving project.  The propose fix would be to work from the start of the village to house #153 and we need to hire an engineer, such as Newport Engineering, we received two bids, one from Poscillico Civil and one from Suffolk Paving.  The repair also includes fixing an area from house #222 to #235.  The board compared the two estimates.  Mayor Letica asked the board if they want to move forward with the second phase project.  Mayor Letica noted that Poscillico Civil was excellent, and they are the lower bid.

 

Resolutions:

Resolution (2015-66) Be It Resolved, that the Village Board approves the budget transfers for the month of June 2015.

Trustee Ettinger made a motion to approve, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

Note: Correction no budget transfers for the month of June.

 

Resolution (2015-67) Be It Resolved, that the Village Board does hereby approve the vouchers for the month of June 2015 in the amount of $51,400.80.

 

Trustee Jablonski made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-68) Be It Resolved that any Village residency requirement for appointees is waived.

 

Trustee Ettinger made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-69) Be It Resolved that the Mayor does hereby appoint Treasurer, Emily Hayes for a one year term to end July  2016 at an annual rate of $17,000, subject to Board approval.

Mayor Letica made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-70) Be It Resolved that the Mayor does hereby appoint Superintendent of Buildings, Doug Adil to a one year term to end July 2016 at an annual rate of $20,000, subject to Board approval.

Mayor Letica made a motion to approve, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-71) Be it Resolved that the Mayor does hereby appoint Assessor, Paul Wotzak to a one year term to end July 2016 at an hourly rate of $50.00, pursuant to the terms and conditions of the contract, subject to Board approval.

Trustee Ettinger made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-72) Be It Resolved, that the Mayor does hereby appoint Bruce W. Migatz as Village Attorney for a one year term to end July 2016 at an annual retainer of $30,000 payable in equal monthly amounts of $2500.00, for general legal advise per retainer agreement. Other legal services other than litigation actions and proceedings will be billed on an hourly basis of $250.00, plus out-of-pocket expenses incurred on behalf of the Village, litigation actions and proceedings will be billed on an hourly basis, at a rate of $300.00 per hour, plus out-of –pocket expenses incurred on behalf of the Village, subject to Board approval.

 

Deputy Mayor Pierce made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 

Resolution (2015-73) Be It Resolved, that the Mayor of the Village of Asharoken, does hereby appoint Laure Nolan as Village Special Assistant District Attorney for the Village of Asharoken at an hourly rate of $200.00, subject to Board approval.

Trustee Ettinger made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-74) Be It Resolved, that the Mayor of the Village of Asharoken, does hereby appoint Raymond Mahdesian as Officer-in-Charge of the Asharoken Police Department at an hourly rate of $55.00 and a maximum salary of $77,000 a year for a one year term to end July 2016, subject to Board approval.

Trustee Ettinger made a motion to approve, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-75) Be It Resolved, that the Mayor does hereby appoint Scott Coyne, MD as police surgeon for the Village of Asharoken’s Police Department for a one year term to end July  2016, subject to Board approval.

 

Trustee Ettinger made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 

Resolution (2015-76) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Village Hall Expansion Committee, Melvin Ettinger, Doug Adil, Richard Pandolfi, Raymond Mahdesian and Nancy Rittenhouse for a one year term to end July 2016, subject to Board approval.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-77) Be It Resolved that the Mayor does hereby appoint the following uncompensated individuals to the following positions for a one year term to end July 2016, subject to board approval.

a.       Melvin Ettinger as Police Commissioner

b.       Pam Pierce as Deputy Mayor

c.       Avrum Golub as Storm Water Superintendent

d.       Joseph Affrunti as Harbormaster

e.       Barry Bradley and Bill Rasich as Deputy Harbormaster’s

f.        Bill Rasich as Emergency Planning Manager

g.       Cathy Zimmerman as a member of the Beach Clean-up committee

h.       Debbie Masterson as a member of the Beach Clean-up committee

i.         Michele Tilleli as a member of the Beach Clean-up committee

j.         Steve Silverman as the Village Photographer

k.       Stan Somer as Acting Village Justice

l.         Ed Carr as Historian

m.    Martin Hakker as Fireworks Coordinator

n.       Laura Burke as Newsletter Editor

o.       Joseph Affrunti as Fireworks Safety Officer for the July 4th 2016 event.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-78) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Zoning Board of appeals, subject to board approval:

a.       Russell Matthews as Chairperson of the Zoning Board of Appeals for a one year term to end 7/1/2016.

b.       Russell Matthews as member of the Zoning Board of Appeals for a five year term to end 7/1/2020.

c.       Jim Izzo as an Ad Hoc member of the Zoning Board of Appeals for a one year term to end 7/1/2016.

 

Trustee Ettinger made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-79) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Planning Board, subject to board approval;

a.       Patrick Cleary as Chairperson of the Planning Board for a one year term to end 7/1/2016.

b.       Cai Eberhardt as a member of the Planning Board for a five year term to end 7/1/2020.

 

 

Trustee Ettinger made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-80) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Board of Conservation of the Environment Committee,  Marty Cohen as Chairperson, Rita Rover, Michele Tilleli, Catherine Wallack as members for a one year term to end July 2016, subject to board approval.

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-81) Be It Resolved that the Mayor does hereby appoint the following uncompensated individuals to the Duck Island Harbor Dredging Committee, Jean Bonawandt as chairperson, Doug Whitcomb, Joseph Affrunti, Craig Bonawandt, Russell Fredricks and Ian Jablonski for a one year term to end July 2016.

 

Trustee Ettinger made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-82) Be It Resolved, that the Village Board does hereby approve a rate of $15.00 an hour for individuals who work as an “as needed” basis and that are posted to the “clerk non-employee” account A1410.499.

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-83) Be It Resolved, that the Mayor does hereby appoint the following uncompensated individuals to the Environmental Review Board, Douglas Vaughn as chairman and Michael Elsas, subject to Board approval.

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-84) Be It Resolved that the Mayor does hereby appoint the following uncompensated individuals to the Deer Committee, Catherine Wallack and Barbara Johnson for a one year term to end July 2016, subject to Board approval.

 

Deputy Mayor Pierce made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-85) Be It Resolved, that the Village Board does hereby designate the following banks as the official depository banks for the Village.

a.       Peoples United Bank

b.       First National Bank of Long Island

c.       Capital One Bank

d.       TD Bank

e.       Bank of America

 

Deputy Mayor Pierce made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-86) Be It Resolved, that the Village Board does hereby designate the official newspaper of record for the Village to be (The Observer).

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-87) Be It Resolved, that the Village Board, does hereby approve the mileage reimbursement rate for the Village officials and employees to be consistent with IRS Business mileage rate guidelines as periodically published by the IRS.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

Resolution (2015-88) Be It Resolved, that the Village Board, does hereby approve the authorization for the Village Treasurer and/or Village Clerk to transfer funds from the main Money Market Account to the General checking account in order to pay monthly vouchers approved by the Board of Trustees and payroll account in order to pay bi-monthly payroll.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-89) Be It Resolved, that the Village Board, does hereby approve the following method for a meeting that has not been scheduled at least one week prior to; email the paper of record and local newspapers with date and time of Meeting, contact the entire Board of Trustees, post meeting on front door, website homepage and outside sign board.

 

Mayor Letica made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-90) Be It Resolved that the Village Board, does hereby authorize the Mayor to sign the contract with Newport Engineering, P.C. for the second phase of mill and re-pave project on Asharoken Avenue for engineer services not to exceed $6,750.00, Village Attorney reviewed as to form.

 

Trustee Ettinger made a motion to approve, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-91) Be It Resolved, that the Village Board, does hereby authorize the allocation of the following funds ($10,000.00 for Police General, $3,000.00 for Marine, $4000.00 for Sanitation, $5,000.00 for Highway, and $10,000.00 for Unpaid benefits, and $35,000.00 for Infrastructure from our General Account (Unreserved fund) to our money market account (Reserve fund) for fiscal year-end 5/31/2016.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-92) Be It Resolved, that the Village Board does hereby approve change order #4 from Ravco Construction for a change in the insulation material from fiberglass batts to closed cell spray foam at underside of first floor in crawl space, change in contract sum $8,954.00.

 

Trustee Ettinger made a motion to approve, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-93) Be It Resolved, that the Village Board does hereby approve change order #5 from Ravco Construction for a change in the insulation application for a first floor exterior walls from  2” closed cell spray foam with fiberglass batts to 3” closed cell spray foam, change in contract sum $0.00.

 

Mayor Letica made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-94) Be It Resolved, that the Village Board does hereby authorize the payment of $1000 to SCWA for the retirement of the existing water system.

 

Mayor Letica made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-95) Be It Resolved, that the Village Board does hereby authorize the advertisement of the sale of the village flag pole, on NYCOM marketplace, village website and paper of record with a minimum bid of $25, all costs for removing and transporting will be the responsibility of the buyer,

NOW, THEREFORE, BE IT

                RESOLVED the Village Clerk is hereby authorized and directed to advertise for sale the flagpole; and be it further

                RESOLVED that the Village Clerk is hereby authorized to publicly open and read bids on set day in accordance with the “Notice to Bidders”; and be it further

                RESOLVED that the Village Clerk is hereby authorized to reject said bids for good and sufficient reason and to re-advertise same under the authority herein granted without further action of this Board.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-96) Be It Resolved, that the Village Board, does hereby accept the donation from the “Asharoken Building Fundraising Committee” in the amount of $5,000.00 for the new village hall project.

 

Deputy Mayor Pierce made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Resolution (2015-97) Be it Resolved, that the Village Board does hereby approve the change order #6 from Ravco Construction for a change in the HVAC system from one unit to two units, change in contract sum $6,050.00.

 

Trustee Ettinger made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried

 

Mayor Letica opened up the meeting for public session.

Mayor Letica pointed out that the village is going to have a public hearing on the plan; he noted that this was communicated in last week’s newsletter.  The village board is not going to make any decision until the public hearing takes place. The board is working with the ACOE to come up with a plan in order for the board to do its due diligence.    He noted that the comments need to be addressed to the board.

During public session, twenty-eight questions and comments were presented.

1.       Comment on a larger facility to hold the public hearing.

2.       Comment on residency waivers.

3.       Comment on the ASDRP plan and going through a hazard mitigation plan.

4.       Comment was made about an incident left off the police report.

5.       Question on how a decision will be made on the ASDRP.

6.       Trustee Burke noted that it is important to be informed and get your information from a proper source, attend one of the informational meetings that are being scheduled by the board.

7.       Comment was made about a plan.

8.       Comment on costs or waiving of rights.

9.       Bruce Migatz, village attorney noted that the board’s responsibility is to investigate this project as elected officials and they have not waived any of their rights.

10.   Comment was made about not walking away from a 30 million project and get an extension of time and form a committee.

11.   Comment on the project.

12.   Comment on polling the residents.

13.   Comment on the concern of public use.

14.   Comment on who can vote.

15.   Comment on easements.

16.    Village Attorney, Bruce Migatz commented that, the ACOE is asking for a resolution whether or not to adopt the plan or not.  The board indicated that they will be holding a public hearing on the matter.  That is to get the input of the village residents.  The public hearing gives everyone an opportunity to speak. The residents do not vote, they give input and then the board will decide on the input from the residents on the project. Some people live on the sound and bay side and there are different views, the board will have to listen to all the owners. In order for the plan to go forward everyone on the sound side has to sign an easement, either sign the easement voluntarily or the property owner is paid for signing the easement, or if the property owner refuses to sign the easement the board has to make a difficult decision; do they go ahead with the plan and take the easement by eminent domain. The board has said that if a majority of the residents who have to give these easements are not going to do it voluntarily they are not going to proceed and take them.

17.   Comment was made on not being able to protect our shorelines due to permiting.

18.   Comment was made on what are the alternatives to not accepting this project.

19.   Comment on what will happen if the beach project does not go through.

20.   Question on how much the beach will be widened, approx. 170’.

21.   Question on inquiring real estate if owners do not sign the easement.

22.   Comment was made about just taking a vote.

23.   Comment was made on changing protocol allowing the residents to vote.

24.   Comment on how we are going to pay for the three million dollars if it goes through.

25.   Comment on privacy of the beach, taxes and liability.

26.   Comment on the statement of the costs.

27.   Comment on the ASDRP and concerns.

28.   Comment on an independent coastal engineer.

 

Mayor Letica made a motion to close the public session, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica made a motion to adjourn the meeting, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

                The July 7, 2015 Organizational board meeting of the Board of Trustees was adjourned at approximately 9:45 pm.             

Signed: _____________________________________________

                Nancy Rittenhouse, Village Clerk